Property Improvement Request

Application Submittal Information

  • Routine requests, replacement materials, changes in colors, and requests where there are established criteria and/or guidelines are reviewed by AS staff in conjunction with the MVF Design Consultant. This in-house review takes place once per week, on Thursdays, for most of that dayApplications received by close of business (5 p.m.) Tuesday will be prepared for review the following Thursday. Residents are welcome to contact the MVF office on Friday’s for an update on their application’s status. Please note: The time between submission of application and receipt of a decision letter varies based on the complexity and completeness of the application, but our average turnaround time is 10 business days for applications reviewed in-house.
  • Due to email/spam filters, some PIRs may not reach our inbox. If you have not received a decision or heard from AS staff within 10 business days from submittal, please call 240-243-2364 or e-mail to check the status.
  • Major projects, more complex applications, or applications for which there are not clear guidelines or criteria will be reviewed by the Architectural Review Board (ARB). The homeowner will be notified if their application is being forwarded to the ARB for review, and they will receive an invitation to attend the meeting. The ARB meets the first Wednesday of each month. The application deadline for review at the meeting is 5 p.m. the Tuesday 2 weeks prior to the ARB meeting. 
  • No work may begin or installations may take place until the homeowner has received written approval from MVF.
  • It is also the homeowner's responsibilty to ensure all Montgomery County or other governmental permitting requirements have been adhered to.
  • If contractors complete the application in place of the homeowner, an Authorized Agent Affidavit must be signed by the property owner authorizing the contractor to represent the homeowner.
  • If there are existing architectural violation(s) on the property, the property owner’s application for alterations or additions (not related to the violation) will not be accepted and the property owner will be required to reapply once the violation(s) is resolved. If the property owner’s request will resolve the violation, the property owner should identify this fact on the application.
  • If the project is not completed within 12 months from the decision, the approval will become null and void and a new application must be submitted if the homeowner still wishes to complete the project.
  • For more information about the application process, please click HERE.
  • If the project has not been completed as approved, it will be noted as an architectural violation.
Property Owner Information
Property Address

Please Note: In an effort to reduce waste and cut costs, all decisions will be e-mailed to homeowners. Please provide your e-mail address above and check your e-mail security settings to ensure that correspondence from our staff does not get caught by your e-mail provider’s filters.

Vertical Tabs

Upload required documentation if available. If not available in digital form, supporting documents will need to be delivered to MVF. Items that must be provided in person include but are not limited to: paint samples, material samples.
Files must be less than 50 MB.
Allowed file types: pdf jpg png gif bmp zip.

Homeowner’s Agreement with MVF

I, the property owner, understand that an approval by the ARB is only for what has been requested on this application.* I understand that if any additional changes are to be made after the ARB has approved a plan, I must submit the new changes to the ARB for additional review prior to work being started. I understand that all approved changes must be completed within 12 months of the ARB’s letter of approval, unless a specific exception is received from the ARB. I also understand that the language provided by the applicant on the application supersedes that on an attached contract.

*Approvals for improvement requests in Thomas Choice and/or Horizon Run condominiums will be given by the respective association boards of directors, not the ARB. MVF staff will review the application, make a recommendation and forward to the association boards for final approval.

I understand that all ARB approvals are for conformity with existing architectural and aesthetic conditions within the community only. I, as the property owner, have the sole responsibility for acquiring mandated permits, hiring engineering professionals, managing water flow, and any other areas requiring professional or technical advice or approval required by Montgomery County or Maryland State laws and in accordance with the Declaration of Covenants, Conditions and Restrictions as referred to in the deed to my property.

I, as the property owner, am responsible for damages to adjoining properties and all other persons resulting from the improvements indicated and upon the ARB’s approval of the request. Any damages or cost for repair of greenspace or community property as a result of any ARB approval is my sole responsibility as the property owner.

Permission is hereby granted for ARB members and MVF staff to enter on my property to make reasonable inspection of the modifications as proposed or completed as stated herein. 

Type your name here to acknowledge you have read, understand and agree to abide by the terms of this application.
Format: 2022-11-27