Property Improvement Request

Application Submission Information

  • The Architectural Review Board (ARB) meets the First Wednesday of each month. The application deadline for review of most items at the meeting is 5 p.m. the preceding Wednesday before each meeting.
  • The deadline for review of major projects (house additions, house renovations, screened porches, large decks or major landscaping projects) is 5 p.m. on Wednesday, two weeks before each meeting.
  • No work may begin or installations may take place until the homeowner has received written approval from MVF.
  • If contractors attend in place of the homeowner, an Authorized Agent Affidavit must be signed by the property owner authorizing the contractor to represent the homeowner.
  • If there are existing architectural violation(s) on the property, the property owner’s application for alterations or additions (not related to the violation) may not be acted on until the violation is resolved. If the property owner’s request will resolve the violation, the property owner should identify this fact on the application.
  • If the project is not completed within the three month period, the approval will become null and void.
  • If the project has not been completed as approved, it will be noted as an architectural violation.


Application Review Information

Please note:

  • Any modification from the approved plan will be considered an architectural violation and the approval of the plan by the ARB may be “nullified.”
  • If the review by the ARB on the First Wednesday of the Month requires more information to be submitted, or the committee requires revised plans to be submitted, it may be necessary for the committee to convene again on the Third Wednesday of the Month before a decision can be made.
  • All samples supplied to the MVF staff to accompany an application to be reviewed, and which are too large to be mailed back to the applicant, must be picked up within 30 days or they will no longer be available.


Property Owner Information
Property Address
Review Time will be assigned and you will be informed.

Vertical Tabs

Upload required documentation if available. If not available in digital form, supporting documents will need to be delivered to MVF. Items that must be provided in person include but are not limited to: paint samples, material samples.
Files must be less than 32 MB.
Allowed file types: pdf jpg png gif bmp zip.

Homeowner’s Agreement with MVF

I, the property owner, understand that an approval by the ARB is only for what has been requested on this application.* I understand that if any additional changes are to be made after the ARB has approved a plan, I must submit the new changes to the ARB for additional review prior to work being started (no additional fee required). I understand that all approved changes must be completed within three (3) months of the ARB’s letter of approval, unless a specific exception is received from the ARB. I also understand that the language provided by the applicant on the application supersedes that on an attached contract.

*Approvals for improvement requests in Thomas Choice and/or Horizon Run condominiums will be given by the respective association boards of directors, not the ARB. MVF staff will review the application, make a recommendation and forward to the association boards for final approval.

I understand that all ARB approvals are for conformity with existing architectural and aesthetic conditions within the community only. I, as the property owner, have the sole responsibility for acquiring mandated permits, hiring engineering professionals, managing water flow, and any other areas requiring professional or technical advice or approval required by Montgomery County or Maryland State laws and in accordance with the Declaration of Covenants, Conditions and Restrictions as referred to in the deed to my property (Note: The county requires a MVF approval letter before a county permit will be issued to the homeowner.)

I, as the property owner, am responsible for damages to adjoining properties and all other persons resulting from the improvements indicated and upon the ARB’s approval of the request. Any damages or cost for repair of greenspace or community property as a result of any ARB approval is my sole responsibility as the property owner.

Permission is hereby granted for ARB members and MVF staff to enter on my property to make reasonable inspection of the modifications as proposed or completed as stated herein. 

Type your name here to acknowledge you have read, understand and agree to abide by the terms of this application.
Format: 2018-09-20