The Human Resources Director manages MVF’s payroll and benefits functions. The position is responsible for the traditional HR functions, such as maintaining employee records, employee training, orientation, maintaining the Employee Personnel Manual, compliance with all labor laws and recruitment efforts. The HR Director reports to the EVP, but works closely with CFO on salary and benefits administration, budget and related audits. The HR Director staffs the MVF Board Personnel Committee which meets two to three times annually.

PRIMARY DUTIES

• Processes bi-weekly payroll and maintains payroll records for all employees, including W-4 information.*
• Administers MVF benefits program, including 401k, health care, and insurance, according to MVF policies and federal, state and county laws.
• Annually reviews and makes recommendations to EVP for improvement of the organization's policies, procedures and practices on personnel matters.*
• Maintains knowledge of industry trends and employment law and ensures organization's compliance.*
• Maintains responsibility for organization compliance with federal, state and local law pertaining to all personnel matters.*
• Communicates changes in the organization's personnel policies and procedures and ensures that proper compliance is followed.*
• Assists EVP in the annual review, preparation and administration of the organization's wage and salary program.*
• Coordinates or conducts exit interviews to determine reasons behind separations.
• Works directly with department managers or other staff to assist them in carrying out their responsibilities on personnel matters.*
• Develops agenda for Personnel Committee in consultation with EVP and takes Minutes of the meeting.
• Consults with legal counsel as appropriate, or as directed by the EVP, on personnel matters, including Worker’s Compensation claims.*
• Monitors all Criminal and Child Protective Service background checks.*
• Enrolls and monitors appropriate staff with the Motor Vehicle Administration.*

Other duties as assigned.

Payroll:

• Maintains calendar indicating scheduled pay increases and dates when employees are to be added to benefit programs that require payroll deductions.  Explains to employees about direct deposit and savings options.*
• Compiles payroll data such as insurance and 401K deductions, garnishments, reimbursements, and paid time off.*
• Monitors electronic and paper timesheets for accuracy and completeness.  Contacts supervisors as needed for timesheet issues.*
• Makes any required changes to employee information such as change of address, withholding or regular deductions. Processes child support deductions and garnishments, and requests checks for appropriate recipients of these funds.*
• Monitors sick, personal, and vacation leave on payroll records. Maintains FMLA records.*
• Prepares manual payroll checks as required. Prepares and submits biweekly upload to Fidelity for 401K accounts.

Benefits Administration:

• Enrolls and terminates employees in the benefits plans as appropriate.*
• Assists with insurance claims, when appropriate.*
• Processes all benefits-related premium statement bills and conducts monthly invoice reconciliations.*
• Annually updates the Employee Benefits Packet and benefits forms. Oversees and works with the broker during open enrollment/benefits renewal time periods to ensure a seamless and accurate transition.*
• Maintains COBRA records and provides employees with all required COBRA notifications.*
• Administers MVF’s retirement plan in accordance with IRS regulations which includes maintaining detailed records of employees’ and MVF’s contributions and monitoring the bi-annual preparation of employee statements.*
• Completes annual Non-Discrimination Testing and Forms 5500 and 8955 for Retirement Plan.*
• Oversees FMLA, STD/LTD, Unemployment, and Worker’s Compensation processes.*

*denotes essential function