MVF Board Agenda

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Thursday, Oct. 28, 2021
Virtual Meeting (see call in instructions below*) – 7:30 p.m.

Residents TimeResidents will be prompted to address the Board on the conference call. In addition, questions may be sent in advance via this form, and will be distributed to the Board prior to the meeting. As a courtesy to fellow residents and the board, please limit your remarks to no more than 3 minutes.

  1. Call Meeting to Order
  2. President's Remarks
  3. Review and Approve Minutes of the September 23, 2021 Meeting
  4. Treasurer’s Report & Financial Statements
  5. Executive Vice President's Report
  6. Information Items
    A. Final Update on the Major Renovation of North Creek Pool and Bathhouse
  7. Acceptance of Action List
    Decision Items:
    A. Consider Bid to Replace Windows at the MVF Office
    B. Consider Sole Source Bid to Replace Scoreboard at South Valley Park
    C. Consider Bid to Replace Roof and Gutters at the MVF Maintenance Facility
    D. Consider Proposed Changes to the MVF Park Use Policy, Rules and Regulations
    E. Consider Appointment of New MVF Board Member (each applicant has 5 minutes to address the Board)
    F. Consider Acceptance of the 2020 401(k) Agreed-Upon Procedure Report
    G. Consider Authorizing EVP to Negotiate and Execute an Audit Services Agreement
    H. Consider Adoption of the 2022 Budget
    I. Consider Adoption of the 2022 MVF and DU Assessment Rates
    J. Consider Bid for Assessment Coupons
  8. Committee Reports – barring any questions, these reports will be accepted as a group:
    A. Executive Committee
    B. Audit
    C. Commercial Architectural Review (CARC)
    D. Committee on Environment (COE)
    E. Communications
    F. Election
    G. Nominating
    H. Personnel
    J. Recreation
    I. Investment Committee
  9. Board Member Issues
  10. Adjournment
  11. Vote on Closed Session - Pursuant to Section 11B Real Property, of the Annotated Code of Maryland (Maryland Homeowners Association Act) to –
    (iv) Consultation with staff personnel, consultants, attorneys, board members, or other persons in connection with pending or potential litigation or other legal matters.

How to connect to the Montgomery Village Foundation Board of Directors meeting
Thursday, Oct. 28, 2021  |  7:30 p.m.

As we work toward reopening community centers as a final step in COVID-19 procedures, the Montgomery Village Foundation (MVF) Board of Directors will hold a virtual board meeting for the month of October. This meeting will discuss regular business and include a portion for Residents Time. Please follow the instructions below to participate in the meeting.

Zoom meeting instructions:

Topic: MVF Board of Directors Meeting
Time: Oct. 28, 2021 07:30 PM Eastern Time (US and Canada)

Join Zoom Meeting

Meeting ID: 826 6130 2673
Passcode: 429284

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Meeting ID: 826 6130 2673
Passcode: 429284
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    Rules for meeting

    • MVF Board Members will have the ability to talk during the meeting (microphones on).
    • All other callers will be muted (microphones off) and be able to listen to the business meeting.
    • Residents Time will be offered at the beginning of the meeting. Please limit your comments to 3 minutes:
      • Residents who cannot make the meeting can submit questions in advance via the website:
      • Residents wishing to make comments during Residents Time will be asked to “Raise their Hand” (in the “Reactions” menu), and will be called on accordingly.
      • Microphone will be automatically muted after time is up (3 minute maximum, per regular Residents Time rules)
    • The meeting will be recorded for accuracy of minutes taken.