MVF Board approves information for 2019 election cycle

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by Mike Conroy

In preparation for the 2019 Montgomery Village Foundation (MVF) Board of Directors election, the Board approved recommendations from both the Nominating and Election committees at the September 27 Board meeting. Among items approved were the Election Calendar, the Board of Directors Application and date changes to supporting materials including voting instructions, information and the Call for Candidates.

Due to timing with changes in the print issues of the Village News, and to provide residents more time to submit ballots, the 2018-2019 Election Calendar allows an extra week for applications to be turned in, and an additional week to return their signed ballots.

Additionally, the Board approved updated dates for the 2019 Student Representative position. Schools will be notified of the position again in the next month, and applications will be released for interested high school juniors.

Other Agenda Items

In other committee news, new members were appointed to the Commercial Architectural Review Committee (CARC) and the Architectural Review Board (ARB). Village residents Wendy Hess and Steven Yenzer each bring a number of qualifications and expertise and were appointed to CARC and ARB, respectively.

The Board approved the purchase of a new backup server for the MVF Office, which was necessary due to increased files from the document scanning project. A credit for the existing server and service contract was given, and the Board approved the new server purchase at $20,806.60 with a 10% contingency for shipping and credit daily prorate.

Several bids were also approved for maintenance work in and around MVF facilities and parks. Ram Restoration was awarded a bid for $53,000—with a 10% contingency for unforeseen conditions—to repair and paint the exterior insulation and finish system (EIFS) at Lake Marion Community Center (LMCC). EFIS is an exterior finish comprised of insulating foam, mesh and a finishing product; repairs were last made in 2006. Additionally at LMCC, First American Millwork, Inc. was awarded a bid for $28,781—with a 10% contingency for unforeseen conditions—to replace the cabinetry in the building, including the front reception area, restrooms and activity room.

Total Asphalt Maintenance and Chamberlain Contractors were awarded bids for asphalt resurfacing at Lake Whetstone and Watkins Mill Recreation Area, respectively. The work at Lake Whetstone was authorized for $53,800 and at Watkins Mill Recreation Area for $14,700, both with a 10% contingency for unforeseen conditions.

Lastly, the Board approved spending $19,470 with Golf Leaf Group for engineered wood fiber (EWF) surfacing for MVF-owned tot lots. Nine of MVF’s playgrounds require additional EWF to bring them back to national playground standards for fall protection.

President’s Remarks

MVF Board President Glenn Gargan gave a general reminder to residents that as it gets darker earlier, we should keep an eye out for kids playing after school. He was excited about the upcoming Pumpkin Race and wished all racers much luck at the event.

EVP Report

EVP Dave Humpton updated the Board on several items and projects around the community. He noted that Monument Realty, owners of the former golf course property, are holding a community meeting at 7 p.m. on Tuesday, Oct. 16 at North Creek Community Center, 20125 Arrowhead Road. Monument will be discussing updates to the project and answering resident questions.

Humpton said that the county has been busy in the Village, and projects that were slated for the community are underway. These include: extending the turn lane at Lake Shore Drive; tree replacement in various areas along county roads; and adding and upgrading street lights along Montgomery Village Avenue.

He also noted that Aldi has been confirmed as the grocery store that will occupy the Village Center. This confirmation also triggers a few changes to the Site Plan, which will be reviewed by the Planning Board. He expects that Atlantic Realty Companies (ARC) will present the plans to the CARC later this year.

Treasurer’s Report

CFO Daniel Salazar gave the financial update in Treasurer Bob Carey’s absence. Salazar reported that Revenue for the both the month of August and Year-to-Date (YTD) were tracking favorable to the budget; camps and classes, as well as the Capital Contribution Fee were major factors in remaining ahead, while lower Investment income and Advertising Revenue continue to be unfavorable.

Operating Expenses were reported at $5.2 million, which is favorable to the budget. Salazar noted the strong financial position reflected in the Balance Sheet. He said that MVF currently holds $8.2 million in Cash and Investments, with $1.8 million in Undesignated Reserves.

Salazar said that staff is currently reviewing this year’s acutals as well as working on year end projections to help determine the amount of Undesignated Reserves used this year. This figure will help determine what money could be applied to the 2019 Draft Budget, potentially lowering the proposed assessment increase.

Next Meeting

The next MVF Board of Directors meeting is scheduled for 7:30 p.m. on Thursday, Oct. 25 in the North Creek Board Room, 20125 Arrowhead Road. The meeting begins promptly at 7:30 p.m. with Residents Time. Residents are invited and encouraged to attend. The meeting agenda and information packet will be available online at the week of the meeting.